Invoicing Specialist
Advanced Digital Cable, Inc. is seeking an Invoice Specialist which will be located in the Blairsville facility.
The Invoicing Specialist is responsible for managing the invoicing and billing functions to ensure timely and accurate processing of customers’ accounts. This role involves generating, reviewing, calculating price adjustments, and distributing invoices, resolving any discrepancies, and maintaining clear records for future references. The Invoicing Specialist collaborates closely with internal teams (sales and shipping) and customers to maintain effective accounts receivable processes, optimize invoicing workflows, and support financial accuracy for the organization.
Key Responsibilities:
1. Invoice Preparation and Processing:
- Generate and distribute accurate invoices to customers daily
- Compute pricing adjustments
- Review invoices for completeness and accuracy, ensuring compliance with customer purchase orders and company policies.
- Enter and update invoice data into the accounting system.
- Proof Invoices for errors
2. Discrepancy Resolution:
- Identify and resolve any invoice discrepancies by coordinating with internal teams and customers.
- Investigate and resolve billing issues, such as incorrect rates, missing information, or incomplete documentation.
- Issue credit memos or adjustments as necessary to correct billing errors.
3. Customer Communication and Support:
- Respond to customer inquiries regarding invoices promptly and professionally.
- Provide clear explanations of invoice details and resolve any customer concerns related to billing.
4. Accounts Receivable Coordination:
- Provide the collections team with any invoice backup documentation as needed
- Collaborate with the collections team to follow up on overdue accounts as needed.
5. Documentation and Record-Keeping:
- Maintain organized, up-to-date records of all invoices and related documentation.
- Ensure compliance with company policies and financial regulations in handling billing and invoicing data.
6. Process Improvement:
- Assist in identifying opportunities to improve billing and invoicing processes.
- Participate in the implementation of new systems or tools to enhance efficiency and accuracy in invoicing.
7. Other Duties:
-Maintain filing of invoice documents
-Assist the collections department as needed
-Miscellaneous accounting duties
8. Physical Requirements:
- Person needs to occasionally move about inside the office to access files, office equipment. May stand or sit for a long period of time in front of a computer.
-Required Qualifications:
- High school diploma or equivalent; associate or bachelor’s degree in accounting, finance, or a related field preferred.
- Proficiency with accounting software and MS Office (Excel, Word). Experience in Excel is a must.
- Strong attention to detail and excellent organizational skills.
- Effective communication skills for client interaction and cross-department collaboration.
Preferred Qualifications:
- Experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics AX) is a plus.
- Basic knowledge of accounting principles and financial regulations.
- Experience in billing, invoicing, or accounts receivable roles.
Should you be interested in applying for the position, go to www.adcable.com. Go to "Career Opportunities". Please, no phone calls.
